Per Requester Limits

The Requester Limit found in each expense policy is an optional control that gives admins a spending ceiling on what any single requester can be reimbursed.

This setting is disabled by default and only affects requesters when enabled on their assigned policy.

Admins set a maximum reimbursement amount and a time range (in days). Reimbi then tracks each requester's approved reimbursements within that window and automatically enforces the limit.

Example: With a $1,000 limit over 365 days and Hard stop enabled, a candidate who has already been reimbursed $1,000 within the past year will be blocked from submitting additional reimbursable expenses — no manual tracking required on your end.

A few things worth knowing:

* The limit is configured per expense policy — different policies can have different limits, or none at all

Requesters are only subject to a limit if one is enabled on their assigned policy

* If a requester moves to a different policy, the new policy's limit applies — but Reimbi still counts all previous reimbursements within the time window, regardless of which policy they were approved under

* You control how strictly it's enforced:

    * Warning mode — requesters and reviewers see an alert when the limit is exceeded, but submission and approval can still proceed

    * Hard stop mode — requesters are blocked from submitting once the limit is reached

To set a requester limit, go to Company Settings → Expense Policies, open the policy you want to configure, and select the Requester limit tab.